Info and Concepts
Existing Aerotrack customers will need to convert each aircraft individually from the old module to the new one. This process can be done at any time as Aerotrack will not be switching the old system off in the immediate future. However we recommend that once the conversion process is started the client proceeds and converts all of the aircraft as quickly as possible.
The process requires the conversion of each aircraft, each template and finally the component store. To get the process underway you must first contact Aerotrack Systems staff and request that the new system is made available to your tenancy. Aerotrack will not allow users to proceed with the conversion if they have not have any training in the process. Once the process is completed you must contact Aerotrack staff once again so the tenancy can be marked as completed and the work on the server side can be closed out.
Preparing the aircraft schedule for conversion
The first step in preparing the aircraft for conversion is to carry out the Data Audit. This feature can be found within the Schedule in the top right hand side. The Data Audit will open in a separate window and will display all the issues that have been identified with the Schedule. These items can be opened directly in the window and resolved. Once resolved the user can refresh the screen to gradually reduce the number of issues to zero. This is the first step of the conversion process and all issues must be resolved before conversion can proceed.
The audit is looking for problems with the schedule which can include but are not limited to –
- Incomplete data – such as an interval being entered but the item is missing the last installed point or time installed point.
- Ensuring that the “Monitor by” matches the interval. The component below has an interval for hours but is only being tracked by days.
- If you have an item with the “Limited by” still set to “Inspection” or “Mid-Life” these will not pass the audit. Create an inspection and link them to the component instead.
- All components must have a part number.
- If a component is part of an assembly it cannot have an install point that is set prior to when the parent component was installed. E.g: if an engine was installed onto an airframe on 10/03/2016 then the starter generator can not have an install date prior to this date.
The data audit will give an explanation of the issue for each item found. If you are unsure of the solution please contact Aerotrack support.
Once the data audit is clean we recommend that you take an extract of the aircraft as a backup measure. Go to the Methods menu at the top of the screen and select Export Schedule, this will export an spreadsheet that can be reloaded if required.
There should also be two data export queries loaded into your tenancy, open the data exports menu and locate the queries named as –
Once you have saved the extracts we recommend that you upload them to the linked documents section of the aircraft schedule. These will be used to carry out checks on the converted aircraft to ensure that the conversion has transferred the data correctly.
Run the Conversion
To start the conversion open the aircraft schedule and go to the Methods menu in the top task bar.Select “convertScheduleNewMC”. This starts with the data audit, if your data audit is clean you will progress to the “Move and Rename Counters” window. This allows the user to rename the old counters with a more appropriate name, use the drop down list in the renamed counter column to browse the available counter names.In the example above we have renamed the counter and have also moved three of them onto the component to which they belong. This is done by clicking in the Attached Component column and selecting the correct component from the drop down list. If a component is moved from the airframe to an alternative we must select the counter type, this is either TSN or TSO. Click next to continue.
Linking sub-components to their parent.
In this part of the process we are changing the sub-component to begin tracking by the parent hours rather than the airframe hours. Each component which is part of as assembly will appear in the list underneath it’s parent. Click on each line and select whether you wish to track that sub-component by the TSN or TSO of the parent. Select the correct type and click accept, the item will then turn green.When all the items have had their correct type set click next to get to the confirmation page.Check the box to indicate your permission and click “Convert Aircraft”, depending on the size of the aircraft this could take 10 – 15 minutes.
Once the process is complete you can compare the new aircraft schedule with the previous data extracts to ensure that all the data is correct.