Info and Concepts
Log book entries are related to jobs and are found in the ‘Log Book entries’ tab panel in the job detail form this displays all the log book entries for that job. Additionally, by visiting the aircraft schedule there is a tab panel ‘Log Book Entries’ where you can see all the log book entries for that aircraft.
There are two ways to construct a log book entry:
- Manually creating a new log book entry from within a job in the ‘Lob Book Entries’ tab panel, as explained below.
- By clicking ‘Build Log Book Entry’ button from within an aircraft schedule’s ‘Worksheet’ tab panel. See task http://www.logicatwork.com.au/online-manual/workshop-guide/scheduling/build-a-log-book-entry-from-a-worksheet/
You can have any number of log book entries related to a particular job e.g. a twin piston engined aircraft could potentially have 5 log book entries – 1 for the airframe, 2 for the engines and 2 for the propellers.
Log book entries are also related to aircraft schedules and by entering the rego of the related aircraft we can access all maintenance scheduling information from that aircraft for our log book.
Log book entries are designed to be printed on Avery labels:
- Software code – J8168 for inkjet printers
- Software code – I8168 for laser printers
These are adhesive ½ page labels that you can cut/remove excess label to size and stick in your log book.
The print format of log book entry you select is important as it determines the formatting of the log book printout. You can set the default format in the ‘System Administration > Preferences’ section, although you can change the print format of each log book entry individually.
- An ‘Expanded’ format will show each maintenance item and each part on their own line. This format is much easier to read, but takes up a greater amount of room on a printed page.
- A ‘Condensed’ format shows maintenance items and parts in their own block of text. This format is much harder to read, but takes up less room than the ‘Expanded’ format.
A log book entry can contain unlimited number of independent inspections.
The ‘Log Book Entries’ tab panel in the jobs detail form
Creating the log book entry
- From the ‘Log Book Entries’ tab panel click the ‘Add Log Entry’ button. A new log book entry will appear in a window with a unique log book #.
- Enter a title, date, expired MR and type.
- Enter the signatory name from the drop down list. These names are created within ‘System Administration > CASA > Signatories’
- The license # will be automatically added as setup in the CASA tab panel
- To retrieve the Current AF details for the log book entry click the button “Get AF Details” this will fill in all the AF fields from the current details for this aircraft from its maintenance schedule, these are editable if required. For this to work you must make sure you have filled in the “Related Rego” field in the maintenance detail header information.
- Complete the “Summary” and “Additional Work Carried Out” fields.
- You can optionally add rectifications to the ‘Additional Work’ text by clicking the ‘Add Rectifications’ button. This will open a window displaying all completed rectifications (created within the aircraft schedule) for that aircraft for that job. Check the box to the far right of any rectifications you wish to add & click the ‘Add Included Selections’ button.
Entering the AD’s and Inspections
- Select the tab panel marked “AD’s and Inspections”
- Click the button “Add AD’s and Inspections”
- This will pop a window showing all the AD’s and Inspections from this aircrafts maintenance schedule. Click the checkbox “include” in the right hand column for any you wish to add to this log book.
- When you have selected all you require click the button “Add Included Selections” these will now be added to your log book.
- You may add additional AD’s and Inspections by repeating these steps.
Entering the Parts Used
- Select the tab panel marked “Parts List”
- Click the button “Add Parts…”
- This will pop a window showing all the parts listed for this job. Click the checkbox “include” in the right hand column for any parts you wish to add to this log book.
- When you have selected all you require click the button “Add Included Parts” these will now be added to your log book.
- You may add additional parts by repeating these steps.
For Turbine and Piston Engine Log Book Entries
- Fill in the relevant fields in the ‘Engine Details’ tab panel
For Propeller Log Book Entries
- Fill in the relevant fields in the ‘Propeller Details’ tab panel
Printing a Log Book Entry
- Click the printer icon to the far right of the selected line.
You can copy any log book entry by clicking the button “Copy Log Book Entry”. This will pop a dialog asking you for the log book entry # to copy. It will not copy in all the information but will save a large amount of time typing repetitive entries.
By setting up a “dummy” job you can create as many log book entry “templates” as you like and copy these into all new log books. This will save you a lot of repetitive typing and speed data entry considerably.