Entering a return that has been confirmed through the booking system.
- In the returns selection criteria in the top right of the screen select the pilot name or aircraft registration from the drop down list and choose the date of the sector (s). The user can choose both the pilot name and aircraft registration or both can be entered.
- If there is a confirmed booking for the data combination the booking details will be shown in the returns screen.Note that the Fly Time column is highlighted in red to indicate that no data has been entered as yet.
- Double click on the first line to open the sector and begin the data entry procedure. This will open the sector window as displayed below.
- As this sector has been brought through from a confirmed booking there will some information already pre-filled. Start by entering the times for the sector. As shown below the terminology changes when the aircraft type changes from fixed wing to rotary wing.Aerotrack will calculate the flight time (Fly Time) and the maintenance release time (MR Time). If any part of the flight was carried out during the night you can enter that value on the “Night” field and Aerotrack will show the remaining value in the “Day” field. If the aircraft was not shut down on the ground you should leave the shutdown field blank, this will allow the system to calculate the total flight time from startup to shutdown.
- Aerotrack also records fuel information as part of the sector return. The way the fuel is recorded can be modified in accordance with the organisations preferences. The fuel record formatting can be found on the System Admin section by the Application Manager.
In the example shown above the aircraft started the day with 236 litres and before the flight 300 litres was uploaded, Aerotrack then calculated the departure value which is the start plus the fuel added values. The crew member can then enter a value in either the “Shutdown” field or the “Burned” field. Whichever field is used does not matter as Aerotrack will automatically calculate whichever field is not entered. The supplier and docket fields can also be added to the sector return to record these details.
The Crew tab allows the details of the flight crew to be attached to the sector, the PIC can be added when creating the sector by choosing the name from the drop down menu before adding the new entry. If this has been done then only the Co-Pilot or additional crew needs to be added in the crew tab if applicable. The sector cannot be saved without at least one person assigned in the crew tab.If there are additional flight crew members they can be added here, click on the add crew member icon to create a new line. Choose the name from the populated list and select their role.The crew member can commit the flight details to their crew logbook from the screen, see the page of Crew Log Book entries for instructions.