Entering a Sector Return.
- In the returns selection criteria in the top right of the screen select as a minimum an aircraft registration from the drop down list and the date of the sector (s). The user can choose the pilot name here as well and the name will be added as the PIC to the sector. Click the add icon to add a new sector.
- A dialog box will ask for confirmation that you wish to create a new sector for the date chosen. Select “Create” to continue.
- A new sector window will appear and you can start to enter the details as required.
- First enter the origin and destination, these can be entered using the ICAO codes or the names of the locations.
- The “Flight Info” section contains fields that can be setup in the System Administration area, such as the category and Operator information. A customer can also be added here from the list of customers already entered.
- Enter the flight times in the fields as required. As shown below the terminology of the times changes when the aircraft type changes from fixed wing to rotary wing.The times can be entered in either local times of the origin and destination or as UTC times. This setting is made for each tenancy and the user will only be presented with one option.
- Aerotrack will calculate the flight time (Fly Time) and the maintenance release time (MR Time). If any part of the flight was carried out during the night you can enter that value in the “Night” field and Aerotrack will show the remaining value in the “Day” field.
- The “Weights” section records the weight of the crew, passengers, their bags, the fuel carried and any cargo that has been loaded. This information is collected from the data entered into the sector returns and is not mandatory.
- Aerotrack also records fuel information as part of the sector return. The way the fuel is recorded can be modified in accordance with the organisations preferences. The fuel record formatting can be found on the System Admin section by the Application Manager.In the example shown above the aircraft started the day with 236 litres and before the flight 300 litres was uploaded, Aerotrack then calculated the departure value which is the start plus the fuel added values. The crew member can then enter a value in either the “Shutdown” field or the “Burned” field. Whichever field is used does not matter as Aerotrack will automatically calculate whichever field is not entered. The supplier and docket fields can also be added to the sector return to record these details.
- If the aircraft was not shut down on the ground you should leave the shutdown field blank, this will allow the system to calculate the total flight time from startup to shutdown.As shown on the example above leaving the “Shutdown” field blank does not calculate the “Fly Time”. When the final sector has been added and the shutdown time is entered the total flight time will only then be calculated.
- To enter an additional sector click . This will open a new sector and include some of the data from the existing one to speed up data entry.
- First enter the destination and the continue to enter the flight times as required. In this example there cannot be a Startup time because we are continuing from the previous sector without a shutdown.Once a shutdown time has been entered the system will calculate the total flight time, any night flying can be added in the “Night” field and Aerotrack will adjust the “Day” field accordingly.
The Crew tab allows the details of the flight crew to be attached to the sector, the PIC can be added when creating the sector by choosing the name from the drop down menu before adding the new entry. If this has been done then only the Co-Pilot or additional crew needs to be added in the crew tab if applicable. The sector cannot be saved without at least one person assigned in the crew tab.If there are additional flight crew members they can be added here, click on the add crew member icon to create a new line. Choose the name from the populated list and select their role.The crew member can commit the flight details to their crew logbook from the screen, see the page of Crew Log Book entries for instructions.