Info & Concepts
When a flight crew member carries out a sector the flight and duty time as well as any flight recency data must be committed to the crew members logbook.
The crew members log book entry can be accessed from the Returns page or from within the sector return itself.
Once the sector times have been entered the crew members logbook entry can be created and committed. To access the logbook from the returns screen click on the logbook icon in the top right menu area.Notice that the “Fly Time” column is highlighted in orange, this indicates that there has not been a crew log book entry created for these sectors.The logbook can also be accessed from the Crew tab within the sector window itself. This may be the fastest option if you are entering a single sector. Click on the logbook icon in the Crew tab of the sector. You will be asked to confirm that you wish to create a log book entry.This will open the logbook entry window. There are two options when it comes to log book entries, one where each sector is recorded individually and one where all the sectors for a day are combined into one entry. The setting can be changed for each individual crew member in the The example above separates each sector and will create a line for each one in the crew members log book. The example below shows the sectors for a day merged into one line and the flight time added together to make one single entry.
To enter any Flight Recencies that were carried out during the flight click the Recencies button on the line of the logbook entry. This opens the Crew Data Entry window which will display all flight recencies attached to the crew members account.Where the “Count”column on the right is shown in white you can click in that field and enter the count of that recency item. When that field in shown in orange clicking in the column will open the IFR recency tree for data entry purposes.The IFR tree ensures that the numbers of items added add up to the total number of IFR approaches carried out as entered in the IFR-AP field at the top of the tree. Once this window is saved and closed the Flight Recency Totals tab will display all the recency items entered for that sector (s).
If a roster has been created for the flight crew member the Duty Entry tab will be available, click on this tab to begin the entry of your Duty Times for the day.The times that were entered in the roster will be displayed in the Roster Times box, the actual Duty Times will be blank. If the rostered hours are correct click the “Accept Roster” button to populate the Duty Times with the same figures. Save the record and this will show the flight and duty times from today as well as the cumulative totals in the top right.Aerotrack will automatically set the end of your Flight Duty Period as being 15 minutes are the shutdown of your last flight. This is shown in the screenshot above on the left.
If you wish you can alter this time to reflect the actual end of your shift if you continued to carry out flight related duties. Manually enter the finish time of the FDP and Aerotrack will recalculate the FDP when saved. This change is shown in the screenshot above on the right.
Once all the data has been entered correctly click save and close the window to post all the information to your crew log book. The pilot name in the sector line will now be highlighted in green to indicate that the logbook entry has been recorded.