Non Billable Jobs

///Non Billable Jobs
Non Billable Jobs 2018-07-02T03:34:43+00:00

Info and Concepts

Many organisations like to keep track of all labour hours for all staff and not just those hours that are booked to a job. As staff are not usually able to book every single hour of every day to a customers job it is possible to track these non-billable hours against another job or jobs.

Many organisation create an internal job to which the staff can then assign their non-billable hours. The job can be set as non-billable and then reports can be produced to analyse the work carried out by each staff member.

Walkthrough

  1. Create a new job within the Job Register and be sure to number the job as something obvious and easy to remember because it will used a lot.Screen Shot 2016-02-22 at 12.25.23 PMScreen Shot 2017-04-20 at 2.11.35 PMScreen Shot 2016-02-22 at 12.25.23 PM
  2. We have now created our Hanger Job can numbered it as “001”. NOTE – These jobs can be closed periodically and archived by appending the year or month on the end of the job number.
  3. Create a “Task List” in the job for staff members to assign their non-productive hours. An example is shown below.Screen Shot 2016-02-22 at 12.25.23 PMScreen Shot 2017-04-20 at 2.15.17 PMScreen Shot 2016-02-22 at 12.25.23 PM
  4. In the “Checks” section on the far right hand side of the header job tick the box marked “No Charge”Screen Shot 2016-02-22 at 12.25.23 PMScreen Shot 2016-02-22 at 12.25.23 PM
  5. Publish the job number and task list to all staff and as they enter their time sheets the non-productive hours will be allocated to this job and the hours per task to tally up.

Reporting on Non-Productive Labour

  1. There are many reports that be produced that will show labour on a job broken down to a task level.Screen Shot 2016-02-22 at 12.25.23 PMScreen Shot 2017-04-20 at 4.11.21 PMScreen Shot 2016-02-22 at 12.25.23 PM
  2. Select the desired report and enter the date range that you wish to report on. Enter the job number of your hangar job and run the report.Screen Shot 2016-02-22 at 12.25.23 PMScreen Shot 2017-04-20 at 3.50.47 PMScreen Shot 2016-02-22 at 12.25.23 PM
  3. There are detailed reports and summary reports to choose from.
  4. There is also the “Labour Profitability” report and this breaks down the labour by staff member and shows their productivity.Screen Shot 2016-02-22 at 12.25.23 PMScreen Shot 2016-02-22 at 12.25.23 PMScreen Shot 2016-02-22 at 12.25.23 PM
  5. This report can be produced for all staff or for one staff member in particular.
  6. Any job that has the ‘No Charge” check box ticked will be included in the Non-Billable calculations.