Info and Concepts
Many organisations like to keep track of all labour hours for all staff and not just those hours that are booked to a job. As staff are not usually able to book every single hour of every day to a customers job it is possible to track these non-billable hours against another job or jobs.
Many organisation create an internal job to which the staff can then assign their non-billable hours. The job can be set as non-billable and then reports can be produced to analyse the work carried out by each staff member.
- Create a new job within the Job Register and be sure to number the job as something obvious and easy to remember because it will used a lot.
- We have now created our Hanger Job can numbered it as “001”. NOTE – These jobs can be closed periodically and archived by appending the year or month on the end of the job number.
- Create a “Task List” in the job for staff members to assign their non-productive hours. An example is shown below.
- In the “Checks” section on the far right hand side of the header job tick the box marked “No Charge”
- Publish the job number and task list to all staff and as they enter their time sheets the non-productive hours will be allocated to this job and the hours per task to tally up.
Reporting on Non-Productive Labour
- There are many reports that be produced that will show labour on a job broken down to a task level.
- Select the desired report and enter the date range that you wish to report on. Enter the job number of your hangar job and run the report.
- There are detailed reports and summary reports to choose from.
- There is also the “Labour Profitability” report and this breaks down the labour by staff member and shows their productivity.
- This report can be produced for all staff or for one staff member in particular.
- Any job that has the ‘No Charge” check box ticked will be included in the Non-Billable calculations.