Scanning Barcoded Parts into a Job

////Scanning Barcoded Parts into a Job
Scanning Barcoded Parts into a Job 2017-09-11T03:59:29+00:00

Info and Concepts

Barcode scanning of parts to a job is only available in the ‘Parts Issue’ form.

Barcode scanning of parts allows for rapid and error free data entry of which parts go to which job and who took them.

There are 3 barcode labels available in Aerotrack

  1. Batch label – this is printed from the purchases form or the adjustments form. This is usually attached to the batch (normally a plastic bag) and identifies all batch information e.g. GRN, item code, description, original quantity. The barcode contains the batch ID.
  2. Job label – This is printed from the jobs detail form and contains the job information. The barcode contains the job #.
  3. Tradesman Label – this is printed from the Tradesman table in System Administration. The barcode contains the tradesman ID.

The barcodes used in Aerotrack are standard symbologies and any scanner should be able to read them.

We recommend the following 2 scanner options, one corded and one wireless. Wireless scanners offer much more convenience but are approximately 2 x the price.

  • Metrologic – Eclipse 5145. USB corded, can be extended to 5m length
  • Metrologic – Voyager 1202g. Bluetooth wireless scanner, 10m range.

Please make sure when you use another scanner type the following configurations are set.

  • Carriage return is disabled
  • Line feed is disabled
  • Tab suffix is enabled
  • Minimum character length is 1.

If you purchase a scanner from Logic@work this will be pre-configured for you.

If you do not wish to use a scanner you simply tab past the barcode field and enter data as you normally would. If you cannot scan the barcode, (dirty or creased etc.) you can enter the barcode number manually (printed under the barcode) or tab past the barcode field and enter the data manually as you normally would.

Where

Barcode scanning is only possible from the “Parts Issue” form.

Walkthrough

  1. Create a new line on the form. The insertion point will be in the barcode field
  2. Scan the barcode from the batch label. This will insert the Barcode ID, Part #, Description, On hand quantity, Batch ref. (e.g. GRN). and average and batch cost with a single scan!
  3. The insertion point will automatically tab to the job field. Scan the job label. This will insert the job #.
  4. Tab into the task field and enter this manually as required.
  5. Tab into the “Taken” field. Scan the Tradesman label to insert the Picked #.
  6. Enter the quantity taken to the job manually.
  7. Repeat as required.

Error Checks

  1. If the tradesman label has a tradesman ID that is no longer listed in the tradesman list (may have been deleted), you will get an error message warning you that the # cannot be assigned.

Tips

Ideally the labels for the Job and Tradesman will be attached to a wall or hanging from a convenient location close together. They will then be able to be scanned in rapid succession. As jobs are completed they can be removed or a new label put on top.

If you do not wish to use a scanner you simply tab past the barcode field and enter data as you normally would. If you cannot scan the barcode, (dirty or creased etc.) you can enter the barcode number manually (printed under the barcode) or tab past the barcode field and enter the data manually as you normally would.